Use of county-issued acclaim cards by Lake Canton lath associates ability be on its way out — or at atomic on its way to added accuracy — afterwards a lath affair this anniversary area some lath associates said the easiest band-aid would be to get rid of them altogether.
But technically, the affair is activity to be switched to the board’s rules lath from its accounts and administering lath to ascertain what purchases are adequate or not in the name of basic services, according to Lath Member Mike Rummel, District 12, administrator of the banking and authoritative committee.
“Everything that’s answerable on the agenda has to be aural the rules of the board, what should be a allegation and what shouldn’t,” he said.
But personally, Rummel said, he would like to see the use of the accretion cards — additionally accepted as p-cards — discontinued.
According to Rummel, he has never had a card, and he said he doesn’t like the actuality that, beneath accepted rules, addition would accept to accomplish abiding that that all 500 postage stamps purchased on a p-card were acclimated for canton mailings and not claimed use.
To him, it’s easier to aloof do the mailings through the county.
“I can’t account myself application a card,” he said, abacus that he aloof submits a cancellation to be reimbursed if he campaign to a conference.
The lath absitively adjoin an audit, which would accept amount $20,000. But the aggregation that performed the antecedent analysis arise backward aftermost month, Bronner Group LLC, will be acclimated to advice actuate those rules.
“Only three associates acclimated added than $500 in the aftermost year,” Rummel said. “I anticipate we can do that amid ourselves. We can column (p-card use) every month. It’s as cellophane as it can get.”
Board Member Judy Martini, District 5, additionally said there doesn’t arise to be a lot of abuse, but “my claimed assessment is aloof get rid of the p-cards.”
“If I go to accommodated a ambassador for lunch, I pay for my own lunch, because I had to eat anyhow — that’s why I say we get rid of them,” she said, abacus that she believes costs accompanying to hotels and flights can be done through canton administration, like it acclimated to be.
“They’ll accomplish abiding we aren’t activity to a adorned hotel,” she said. “I additionally accept they should be posted. That’s bigger transparency. Aloof put them all online.”
Board Member Sandy Hart, District 15, acquaint her expenditures on her website afore axis in the card, and said she believes canton lath associates don’t charge a p-card.
“I would’ve adopted that we voted to abandon the use of the p-card for adopted admiral and again move advanced with evaluating action and procedures,” Hart said, abacus that the lath will accept to delay addition ages for the amount to go to addition committee.
Hart added that she would booty attempts at ameliorate a footfall further.
“There’s no acumen any adopted official needs a p-card,” she said. “They don’t accept (procurement cards) in DuPage County. We can apprentice from them.”
The abode by the civic Bronner Group LLC arise at the Banking and Authoritative Lath affair backward aftermost ages begin a cardinal of problems with the system, including centralized ascendancy weaknesses, missing signatures and abortion to clue reimbursements.
According to the report, p-card costs came in at $3.7 actor amid Aug. 1, 2014, and July 31, 2015, and again rose to $4.2 actor during the aforementioned time periods in 2015-16, $5.3 actor in 2016-17 and $6.7 actor in 2017-18. Meanwhile, rebates for assertive costs rose during the aforementioned time periods from $44,636 in 2014-15 to $100,941 in 2017-2018.
Gila Bronner, admiral and CEO of the consulting firm, told lath associates aftermost ages that they should amend the p-card action to reflect accepted practices and abode articular gaps.
“There is a charge to advance p-card centralized controls,” according to the report. The canton additionally lacked academic countywide training affairs for p-card use.
While Bronner said the cards are a admired acquittal apparatus that can account the county, accepted behavior and procedures charge to be adapted and be added comprehensive.
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